Preserve Your Documents Digitally
The Process
Whether you’re scanning personal records, legal files, healthcare charts, or business documents, our process is designed to be simple, secure, and efficient. We handle everything from collection to final delivery of your digital files—so you can focus on what matters most.
Our Digitization Process
Experience a seamless transition from physical to digital with our document scanning services.
1
Getting Your Documents
Files can be picked up, dropped off, or delivered to our secure office. Alternatively, we can travel to your facility and scan on premise.
2
Scanning and Digitization
Our entrusted team will carefully scan each document and convert them into searchable digital files. Additional services like document prepping, indexing, and more can be done at this time.
3
Deliverable
Documents are delivered by cloud, usb, external drive, or other agreed upon deliverable method. Files are also returned to the client.
4
Shred (Optional)
Once files are scanned, delivered, and you’re satisfied with the digital copies, files can be shredded and discarded properly. Once it is all shredded, we send a certificate of destruction that guarantees your documents are protected.
Prepare Your Documents for Scanning
Organize Your Files
Files should be placed in boxes, bins, rolls, etc. in the order you want them organized.
Remove Any Obstructions
Remove staples, paper clips, rubber bands, and anything else that would keep the paper from going into the scanner smoothly. Small files like receipts should be taped behind the document before it to ensure the scans are done and saved in order.
Label Special Instructions
Provide notes for any documents that require specific attention or requirements.